Private Sector Engagement Policy for Pride in Coalville

1. Introduction Pride in Coalville recognises the importance of engaging with the private sector to foster mutually beneficial relationships that support our mission of promoting inclusivity, diversity, and community spirit. This policy outlines our approach to building and maintaining partnerships with businesses while ensuring that our values and objectives remain at the forefront of all collaborations.

2. Purpose The purpose of this policy is to:

  • Provide a framework for engaging with private sector organisations.

  • Ensure that partnerships align with the values and goals of Pride in Coalville.

  • Maximise the benefits of private sector involvement for the community and event attendees.

3. Scope This policy applies to all private sector engagements, including sponsorships, donations, in-kind support, and collaborative initiatives. It covers:

  • Businesses and corporations.

  • Contractors, suppliers, and service providers.

  • Other private sector entities that interact with Pride in Coalville.

4. Principles

  • Alignment with values: All private sector engagements must support and reflect the values of Pride in Coalville, including inclusivity, equality, and respect.

  • Transparency: Engagements will be conducted openly, with clear terms and expectations.

  • Mutual benefit: Partnerships should provide value to both Pride in Coalville and the private sector organisation.

  • Ethical considerations: We will not partner with organisations whose practices conflict with our mission or could harm our reputation.

5. Types of Engagement

  • Sponsorships: Financial contributions in exchange for agreed benefits, such as branding opportunities.

  • Donations: Monetary or in-kind contributions without expectations of direct benefits.

  • Partnerships: Collaborative initiatives that advance shared goals.

  • Service provision: Engagement with businesses for event-related services or supplies.

6. Criteria for Engagement Private sector organisations seeking to engage with Pride in Coalville must meet the following criteria:

  • Demonstrate a commitment to diversity, equality, and inclusion.

  • Align with the ethical standards of Pride in Coalville.

  • Agree to terms that ensure mutual respect and benefit.

  • Avoid conflicts of interest or activities that could undermine our mission.

7. Engagement Process

  1. Initial Assessment: Evaluate the organisation’s alignment with our values and objectives.

  2. Proposal Submission: Receive and review proposals or offers of support.

  3. Approval: Obtain committee approval for all significant engagements.

  4. Agreement: Formalise the partnership with a written agreement outlining terms, expectations, and deliverables.

  5. Monitoring: Regularly review the partnership to ensure compliance and mutual benefit.

8. Managing Conflicts of Interest

  • Declare any potential conflicts of interest at the outset of discussions.

  • Avoid engagements that could create bias or harm our impartiality.

  • Ensure that all decisions are made transparently and in the best interest of Pride in Coalville.

9. Recognition and Acknowledgement We will acknowledge private sector support in ways that are appropriate and proportionate, such as:

  • Branding opportunities at events.

  • Inclusion in promotional materials.

  • Public recognition through social media and other channels.

10. Termination of Engagement Pride in Coalville reserves the right to terminate any private sector engagement if:

  • The organisation’s practices conflict with our values or mission.

  • The terms of the agreement are violated.

  • The engagement is no longer beneficial to the community or organisation.

11. Monitoring and Evaluation

  • Regularly assess the effectiveness and impact of private sector engagements.

  • Collect feedback from stakeholders to inform future partnerships.

  • Review this policy annually to ensure its relevance and effectiveness.

12. Contact Information For enquiries regarding private sector engagement, please contact info@prideincoalville.org

13. Approval and Implementation This policy has been approved by the Pride in Coalville organising committee and is effective as of 13/01/2025. All staff, volunteers, and partners are expected to adhere to this policy to ensure ethical and meaningful collaborations with the private sector.