Safety and Wellness Policy for Pride in Coalville

1. Introduction Pride in Coalville is committed to ensuring the safety, health, and wellbeing of all participants, including attendees, volunteers, staff, and performers. This Safety and Wellness Policy outlines our approach to promoting a secure and supportive environment during all events and activities.

2. Purpose The purpose of this policy is to:

  • Establish measures to safeguard the physical and mental wellbeing of all individuals involved in Pride in Coalville.

  • Ensure compliance with health and safety regulations.

  • Promote a culture of safety, care, and mutual respect.

3. Scope This policy applies to all Pride in Coalville events, activities, and associated operations. It covers:

  • Attendees and participants.

  • Volunteers and staff.

  • Contractors, vendors, and performers.

  • Venues and event locations.

4. Principles

  • Safety first: The safety and wellbeing of individuals is a top priority.

  • Inclusive support: All participants are entitled to a safe and supportive environment.

  • Proactive prevention: Risks will be identified and managed proactively.

  • Responsibility: Everyone involved shares responsibility for safety and wellness.

5. Health and Safety Measures

  • Risk assessments: Comprehensive risk assessments will be conducted for all events to identify potential hazards and implement necessary controls.

  • First aid: Trained first aid personnel and first aid kits will be available at events.

  • Emergency procedures: Clear emergency procedures will be established, communicated, and practised, including evacuation plans.

  • Venue safety: All venues will be inspected to ensure compliance with health and safety standards, including accessibility requirements.

6. Mental Health and Wellbeing

  • Support services: Information about mental health resources and support organisations will be made available at events.

  • Safe spaces: Designated quiet or wellness areas will be provided for those needing a break from activities.

  • Respect and kindness: A culture of respect and kindness will be promoted to reduce stress and enhance mental wellbeing.

7. Volunteer and Staff Wellbeing

  • Training: Volunteers and staff will receive training on health, safety, and wellness practices.

  • Breaks: Adequate breaks will be provided during events to prevent fatigue.

  • Support channels: Volunteers and staff will have access to organisers for support and guidance.

8. Reporting and Incident Management

  • Reporting: All safety and wellness concerns or incidents should be reported to event organisers or the designated Safety Officer immediately.

  • Response: Reported incidents will be investigated promptly, and appropriate action will be taken.

  • Confidentiality: All reports will be handled confidentially and sensitively.

9. Monitoring and Continuous Improvement

  • Feedback from participants, volunteers, and staff will be collected to identify areas for improvement.

  • Policies and procedures will be reviewed annually or following significant events.

  • Updates will be implemented to enhance safety and wellness measures.

10. Contact Information

  • Emergency Services: 999 (for immediate danger).

11. Compliance and Legal Requirements Pride in Coalville will comply with all relevant health and safety regulations, including:

  • The Health and Safety at Work Act 1974.

  • Equality Act 2010 (for accessibility and inclusivity).

  • UK GDPR (for handling incident-related personal data).

12. Approval and Implementation This policy has been approved by the Pride in Coalville organising committee and is effective as of 13/01/2025. All volunteers, staff, and participants are expected to follow this policy to ensure a safe and positive experience for everyone.